Action required – We need a Letter of Authorisation if you use agencies or contractors to act on your behalf

 

What’s happening?

We require all approval holders or manufacturers to complete a Letter of Authorisation to allow applicants to act on their behalf.

 

Why are we doing this?

The intention of the Letter of Authorisation is to evidence the authorisation between approval holder or manufacturer and the applicant, if the applicant is not the approval holder or manufacturer. For confidentiality and data privacy reasons, only authorised applicants should be applying on behalf of the approval holder or manufacturer.

 

When will this be implemented?

If the applicant is not the approval holder or manufacturer, a Letter of Authorisation will need to be in place for 1 October 2025.

 

What will VCA do if we receive an application from an applicant that is not authorised to act on behalf of the approval holder or manufacturer?

Any application made will be rejected and will need to be resubmitted by the manufacturer or approval holder, or once the Letter of Authorisation has been received.

 

Is there a policy to support this change?

Yes. The Letter of Authorisation Policy – TAC-I-PL-08 Letter of Authorisation Policy is available to download.

 

Is there a draft LoA that manufacturers or Approval Holders can use?

Yes. The template LoA, TAC-E-WE-04 is available to download.

 

Who should you contact if you have any further questions?

Please speak to your usual contact within the Type Approval Certification Team.