File Retention Policies
This page was last updated on 1st April 2021As they become available, retention policies for different departments within VCA will be available here.
| Subject | VCA department | Retention policy available here? Where “Yes”, click to find do out more |
|---|---|---|
| Financial Information | Finance and Resourcing | Yes |
| Information Communications Technology (ICT) | Finance and Resourcing | Yes |
| Estates – Health and Safety | Finance and Resourcing | Yes |
| VCA Staff Records | Finance and Resourcing | Yes |
| VCA Payroll forms | Finance and Resourcing | Yes |
| Type approval certification (Test Reports / Manufacturers documents / certificates) | Technical and Statutory Operations | Yes |
| Technical Interpretations | Technical and Statutory Operations | Yes |
| Commission Notice (personal import) information | Technical and Statutory Operations | Yes |
| Vehicle Special Orders (VSOs) | Technical and Statutory Operations | Yes |
| Traffic enforcement | Technical and Statutory Operations | Yes |
| Conformity of Production (CoP) | Technical and Statutory Operations | Yes |
| Legislation (VISTA) | Technical and Statutory Operations | Yes |
| Recruitment | Finance and Resourcing | Yes |
| Staff matters – Pay, Pensions and all other contractual information | Finance and Resourcing | No – Information is held on the VCA Staff Handbook |
| Requests for information | Corporate Affairs | Yes |
| Dangerous Goods packaging and tanks certification | Corporate Affairs | Yes |
| Dangerous Goods annual seminar mailing list | Corporate Affairs | Yes |
| Point of Sale subscription service | Corporate Affairs | Yes |
| Fuel Consumption booklet / CD-ROM mailing list | Corporate Affairs | Yes |
| UKAS Accreditation | Technical and Statutory Operations | Yes |
| Appeals and Complaints | Technical and Statutory Operations | Yes |