File Retention Policies

This page was last updated on 25th March 2020

As they become available, retention policies for different departments within VCA will be available here.

Departments Retention Policies within VCA:
Subject  VCA department Retention policy available here? Where “Yes”, click to find do out more
Financial Information Finance and Resourcing Yes
Information Communications Technology (ICT) Finance and Resourcing Yes
Estates – Health and Safety Finance and Resourcing Yes
VCA Staff Records Finance and Resourcing Yes
VCA Payroll forms Finance and Resourcing Yes
Type approval certification (Test Reports / Manufacturers documents / certificates) Technical and Statutory Operations Yes
Technical Interpretations Technical and Statutory Operations Yes
Commission Notice (personal import) information Technical and Statutory Operations Yes
Vehicle Special Orders (VSOs) Technical and Statutory Operations Yes
Traffic enforcement Technical and Statutory Operations Yes
Conformity of Production (CoP) Technical and Statutory Operations Yes
Legislation (VISTA) Technical and Statutory Operations Yes
Recruitment Finance and Resourcing Yes
Staff matters – Pay, Pensions and all other contractual information Finance and Resourcing No – Information is held on the VCA Staff Handbook
Requests for information Corporate Affairs Yes
Dangerous Goods packaging and tanks certification Corporate Affairs Yes
Dangerous Goods annual seminar mailing list Corporate Affairs Yes
Point of Sale subscription service Corporate Affairs Yes
Fuel Consumption booklet / CD-ROM mailing list Corporate Affairs Yes
UKAS Accreditation Technical and Statutory Operations Yes
Appeals and Complaints Technical and Statutory Operations Yes